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Should You Phone or Email Your Editor?

May 31, 2018 By The Write Edit 2 Comments

Whenever a client (or potential client) wants to talk on the phone, I silently cry inside, “Editors don’t do phone!” I’m kidding of course, but not completely. By nature, editors are most comfortable with the written word and therefore prefer to communicate by email. If an author wants to speak to me, I will, even if my palms sweat a bit at the thought. There are benefits to speaking to an author on the phone, but there are also disadvantages. Whether to call or email your editor is a matter of personal preference. Pros and cons lie with both.

call-me-13286064Pros to Phoning Your Editor:

1) Spontaneity: Interaction on the phone can lead to unplanned conversations or details about your project. It might even lead to a new project.

2) Some things can be more easily explained on the phone.

3) Phone calls can eliminate the back-and-forth emailing of “Is this what you mean?” You get everything nailed down in one (or two) conversations.

4) Talking on the phone gives that personal touch. Nice? Sure. But I’ve had clients for years whose voices I’ve never heard, and yet I feel close to them. Note that this is not an editorial advantage but a human perk.

Pros to Emailing Your Editor:

email me1) You have everything in writing. As an editor, I often refer back to see what the author wanted—did he or she want me to pay special attention to dialogue? Comment on chapter length? Note character inconsistencies? As a writer, you can review previous conversations and often find answers to questions that come up. Even if you and your editor decide to put in writing everything you discussed on the phone, you will not recall everything, and you both might remember things differently.

2) Email creates a permanent record of communication that can always be referenced.

3) E-mail allows you to think about exactly what you want to say and then detail it in a well-thought-out note. When speaking, people interrupt each other, lose their train of thought, or think of things after they hang up.

4) People are generally less intimidated in email. The author-editor relationship is based on openness and honesty, which is easier to maintain in email.

5) Email exchanges can be revisited as often as desired, which can result in new perspectives. How many times have you reread an email and thought, “Huh, I didn’t notice that the first time?”

call or email

About my preference for email? I like to think about what I’m going to say. My spontaneous answers are never as good as my reflective ones. And I always want to offer the best possible answers/work/solutions to my clients. I liken this to first drafts. They are never your best work, right? Phone calls are like your first drafts. Emails are (or can be) your final copy.

Now that I’ve expounded the virtues of calling and emailing your editor, with an obvious bias for emailing, I must disclose the fact that once I get started in the editing process, my clients rarely even find the need to email me. The emailing usually occurs before the project begins. By the time I start, they have a solid idea of what will be done with their manuscript, document, or website. When I return the edited document, I make it clear that they are welcome to ask any questions related to the edits. I check my email a gazillion times a day. My phone will almost always go to voicemail, but I will return your call … even if it makes my eye twitch a little.

If you do talk to your editor on the phone, remember to keep the chit-chat to a minimum. As excited as you might be about your new puppy (who wouldn’t be?) or the latest sensation on Netflix, your editor needs to get started on your project, so have those questions and/or details ready to go!

As always, happy writing!

Filed Under: Blog, Uncategorized Tagged With: author, call, editor, email, phone, writer

Author-Editor Communication

August 23, 2013 By The Write Edit 8 Comments

Authors need editors. Editors need authors. I have a vested interest in superb author-editor communication. Let me just say: I love my authors. I wouldn’t have a career without them. I get a thrill every time I approach a new project.

So, my first piece of advice to authors and writers? Have an open mind. This means that if an editor tells you that your story would benefit from a different point of view, or that the three paragraphs you wrote to describe the meal your protagonist had for breakfast should be deleted, consider that you might be too close to the work to see it at its potential best. The choice is always yours to choose or reject an edit, but if you’ve hired a good editor, she knows what works and what doesn’t.

I_love_my_editorDid you know that the comma is one of the most controversial punctuation marks? This means that even the geekiest grammar Nazis at the Chicago Manual of Style will occasionally disagree on this cute little curlicue. What this means for the author is that you might wonder why we inserted a comma in one place but not another. Most book editors use the rules set forth in the Chicago Manual of Style. (For articles, we might defer to the Associated Press Stylebook.) We use this in conjunction with Merriam-Webster. For issues covered in neither, we make our own editorial decision. There’s a reason the comma warrants an enormous number of pages in style guides. So, trust that your editor knows what he’s doing. Although hard and fast rules certainly apply to most areas of grammar, gray areas still abound. Chicago often defers to what they call “editorial judgment.”

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Filed Under: Blog Tagged With: author, editor

I am an established writing and editing professional, with a master’s degree in publishing, and over 20 years of editorial experience. After spending many years as a professional writer, and working for a literary agent, I turned my attention to book editing and have been helping authors and writers ever since. My keen eye allows for insightful feedback on your manuscript, website, or document. With the expertise of knowing what agents and publishers are looking for, I now dedicate myself to editing manuscripts and getting you ready for publication. I was a book reviewer for Kirkus, and I hold memberships in the Editorial Freelancers Association (EFA) and the American Copy Editors Society (ACES). My personal passions include animals, Ayurveda, American Sign Language (ASL), yoga, and all things spa. I am a Chopra-certified Primordial Sound Meditation teacher, a certified Master Law of Attraction practitioner, and am Level-1 certified in EFT (tapping).

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